Duties and responsibilities of Event Management

Duties and responsibilities of Event ManagementINTRODUCTIONEvent conductor is a person of vision, energy, and commitment in a position of right and authority. An guinea pig manager plays myriad professional roles. Event managers and their teams argon oft behind-the-scenes running the solution. Event managers whitethorn excessively be mingled in more than just the mean and execution of the import, but similarly brand building, marketing and communication strategy. The fact manager is experts at the creative, practiced and logistical lot parts that help an event succeed. This includes event design, audio-visual production, scriptwriting, logistics, cyphering, and negotiation and, of course, guest renovation. It is a multi-dimensional profession. So now let us see some of his duties and responsibilities.An event manager is a, Project director Set and define goals schedule and order tasks, Personnel supervisor Choose, motivate, and evaluate staffs, Art director Design t heme, decorations and printed materials, executive director evaluate long term results and make decisions, Accountant plan budgets and relaxation the books, Facilities experts find and use a site to its fullest authorisation, Public relations practitioners objective audition and develop generality campaigns.Salesperson sell the event to the organization, monetary sponsors, and the public, Box office consultants ticket sales and registration process. Program executive develop and schedule programming. Caterer create nutritious menus and oversee food preparation. overlord choose and implement food service system.DUTIES AND RESPONSIBILITIES OF AN EVENT MANAGERThey will also attend the event to ensure everything goes to plan. Event managers supply to entirely types of services relating to the events industry a take on the responsibility of coordinate every the logistics involved in making the event work to the clients satisfaction. They are followsPersonalityAn event manager s hould be able to present a calm, friendly, and courteous manner at all times. The volt essential characteristics of successful event managers can be listed asDetail- orientatedOrganizedFull of energy, both physical and emotionalNurturingFlexible. Having a dear(p) sense of humor is a key apart from the above qualities. motifThe job of event manager requires impenetrable work and a service orientation it is not a good position for a doughnut seeker. The person who wants to sit at the head table, give orders, and look of the essence(predicate) has the wrong idea of an event managers functions.Safety meetings and inspectionsDuring the fortune assessment meeting the event manager needs to elicit all possible bring aroundth or safety hazards associated with the goods, services and personnel to be used to produce the events. Specifically ask all vendors and suppliers to identify say-so physical hazards and the safeguards necessary to prevent exposure to illness or injuries. inte ntion this opportunities to communicate a commitment to safety in all aspects of the event.During overture site inspections the event manager should look for any event element or aspect of the event site that might have the potential for injury, scanning sanitary supplies and disposable diapers/ nappies, is sometimes considered a form of unsafe material, may be generated by first aid stations and moldiness be disposed of accordingly.Particularly for outdoor sites, pest control may be important, perhaps requiring clearing and cleaning out of infested areas, spraying for insects. The event manager should determine if vector borne diseases are possible and work with public health authorities to control the vector.Sanitation and hygieneCleanliness and hygienic conditions are imperative for many reasons, including health and safety from injuries or illness, but also for the comfort and the welfare of the event audience, participants, and personnel. Water is a critical component of hea lth and hygiene. The quality and the quantity of the water must be accessed, peculiarly for outdoor events and temporary event sites, including the potential for water supply break and the location and logistics of getting emergency water supplies. Free and freely kind drinking water must be provided at all the events. swallow water must also be provided for cleansing needs and non crapulence water may be needed for dust abatement.Sanitary facilities must be in sufficient meter to accommodate the expected numbers and types of users for the expected duration of the events. They must be positioned appropriately to serve the different event populations.Occupational safety is also a consideration. The catering trading operations must guard against such hazards as burns from cooking and helping equipments, cuts from knives or broken glasses, slips and trips on spilled liquids or electrical cords, falls, fire and fumes.Preparing an event recordThe event records mainly includeTim eline/ schedulesInitial proposalContactsCommittees remainderBudgetSiteMarketing and promotionPromotional materialsRegistration fore and programAudiovisualOn the day of the eventDuring the event, a manager should greet guest, visit at tables during the meal, discuss the sessions with seminar leaders, and generally see to it that everyone has the crush possible time. Ideally, a manager will have delegated well enough to be able to do nothing but transverse the site, checking upon battalion and activities and chatting with guests to find out how the event is perceived. At outdoor sites and large events, event managers sometimes distribute walkie- talkies or wears beepers.Keeping the events on trackThe avocation steps are taken by the event managers to keep the events on trackSelect proffers form committeesDecide goals and themesResearch audience stool event names and logoChoose evaluation methodsOutline budgetContact potential sponsorsVisit and select sitesDiagram sitesMake signs send off publicity campaignsContact mediaDesign registrationAudition and select performers plan rehearsalsDraft menuNegotiate with caterersChoose serving style lead astray for suppliesPrepare foodThe big dayClean up and nextMeet for evaluationsSend thankyousWrite and file reportsSelecting an eventThe choice of a proper(postnominal) event will rest on three supports designing ( fund raising, recruitment etc)Audience (need and characteristics)Organization (success lies in using the strongest resources) modified events held by organizations and clubs can center on such elements as provender (bake sales, potlucks, award banquets, cooking seminars)Entertainment (talent shows, concerts, theaters parties, gospel sings)MerchandiseAthletic endeavors ripeningGamesPotpourrisChoosing a themeA theme should be developed by the event manager for the event. Hobbies and careers, holidays, seasons, games, activities, history, costumes, ethnic culture, geography, colors, flowers, jewels, literature , and weddings can all form the bases of the picky events.The date itself may suggest a theme.The site of an event may contribute to theme ideas.Names and logos should be selected with great care. office a memorable name that clearly explains and identifies the event.One of the managers tasks is to maintain the atmosphere of the event.Clever lighting can help highlight a performer or speaker, encourage intimate conversation, or march artwork to advantage.Goal settings for special events and ConferencesRaise funds for a specific cause, person, or placeBuild spirit among long term members ( heal a breach, solve a political problem, launch a bleak program)Facilitate information distribution/ exchange especially for large audienceRecruit new members (specific or group of people)Celebrate, give awards, recognize volunteer effortsAttract publicity, reach new audience, heighten public awareness expiryEvent management is the application of project management to the creation and develop ment of festivals, events and conferences. Event management involves studying the intricacies of the brand, identifying the target audience, devising the event concept, planning the logistics and coordinating the technical aspects before actually executing the modalities of the proposed event. Post-event analysis and ensuring a return on investment have become significant drivers for the event industry. For event management we should have proper communication skill and hard work for it. And we should be ready for work in out the event, all then we can become an Event Manger.